Communications journal entry 3 | comm 400 | University of Phoenix
The use of electronic media in the workplace has become increasingly popular in today’s digital age. Many organizations are beginning to implement different forms of computer-mediated technology, such as web conferencing software and other communication tools, to facilitate greater efficiency and productivity. Three specific trends in electronic media that stand out include collaboration tools like Google Drive, e-learning software like Microsoft Teams, and virtual meeting/webinar platforms like Zoom or Skype for Business.
Google Drive is a cloud storage service that allows users to upload files and documents from their personal devices so they can be accessed from any device connected to the internet. This tool is highly beneficial in terms of collaborating on projects with colleagues across locations as individuals can access the same documentation simultaneously without having to send it back and forth for revisions or feedback among multiple parties.
Microsoft Teams is an e-learning platform created by Microsoft which provides users with tools for learning new skills, either through peer discussion forums or webinars conducted by professionals who have expertise on certain topics. It offers tutorials & videos that can help employees gain knowledge quickly & easily while also enabling managers track progress & offer timely feedback – thus making it easier for organizational teams reach objectives faster .
Finally we have virtual meetings/webinars facilitated via platforms such as Zoom or Skype for Business which enable participants join “virtual rooms” regardless geographical location! Here people interact just like physical meetings albeit video/audio streams making more efficient productive one think barriers would otherwise prevented them gathering large numbers together discuss particular topic exchange ideas thoughts business plans initiatives etc… The benefit being cost savings associated travel expenses ability coordinate many people same time contend issues encountered due distances create lots problems .
So how implementing these technologies affect organization? For starters better top bottom communication since transferring material real time removes friction adds overall speed process allowing those involved informed decisions made quickly based latest data shared between them another advantage system creates sense camaraderie encourages teamwork environment fostering familiarity ease understanding inter locale transactions increasing awareness global impact agendas make sure critical messages relayed correct channels swiftly ensuring expectant results achieved efficiently align policies standards outcomes maximized.
As manager , way maximizing effectiveness implementing tricks methods necessary train personnel utilize apps respective tasks utilizes already established procedures creating healthy habit forming processes moreover finding ways keep group task during times difficulty maintaining focus navigating interface present unique challenges etiquette matters staying focused collaborative dynamic maintained pleasant atmosphere inappropriate behavior suppressed constructive interactions prioritize ensure no delays interruptions festering doubts disturbed providing clear concise instructions using language easy comprehend true measure success lies carefully identifying channel message meant distributed order deliver pay attention channel intended used direct relevant personel eliminating redundant clutter subliminally conveying importance said message helping receive correctly first encounter itself essential practice Information Age proper distribution valid information key factor preventing miscommunication accidents errors happening .